A Helpful Wedding Planning Guide

It's an exciting time in your life but thinking about all the things that need to get done for your wedding day can be overwhelming.  Here is a guide to help you plan your wedding and stay on track to the big day!  Recent data indicates that the average engagement in the U.S. is 14 months.  The Wedding Planning Timeline is based upon a 14 month engagement period. 

When You Get Engaged

 o   Prepare your budget.  The budget will provide you with the allocation of financial resources for venue, décor, photographer, caterer etc.

o   Consider hiring a wedding consultant.

o   Research wedding venue locations.

o   Decide on a wedding date.  Consider venue and key vendor availability.

o   Begin preparing your guest list.  The number of guests will affect your venue choice.

o   Create your wedding website, if desired.

 12 Months Before

 o   Hire your photographer and videographer.  Many of them are booked a year in advance.

o   Create a mood board, i.e. Pinterest, to share with vendors.

o   Choose your wedding party.

o   Finalize your ceremony and reception venue selection that accommodates your guests and is consistent with your wedding theme.

o   Book a block of hotel rooms for your out of town guests.

o   Begin shopping for wedding dresses.

11 Months Before

 o   If catering is not provided by your selected venue, identify and finalize caterer selection.

o   Meet with and finalize your decision on your florist based upon the types of bouquets and centerpieces you have identified on your mood board.

o   Plan ceremony and reception décor.

 10 Months Before

 o   Register your gift list.

o   Make arranges for an officiant.

o   Consider entertainment options; live bands, DJs, ceremony musicians.

o   Choose your ceremony and reception music

o   Finalize guest list

o   Consider wedding insurance to protect your deposits

 9 Months Before

 o   Order your wedding gown

o   Select you hair and makeup artists and schedule a trial 2 months before wedding date.

8 Months Before

 o   Plan and book your honeymoon.

o   Send save-the-date cards.

6 Months Before

 o   Proof, edit and print your wedding invitations

o   Make arrangements for any rentals; tables, chairs, linens, furniture and props or hire an event design firm

 4-5 Months Before Wedding

 o   Research, interview and book cake designer

 2-3 Months Before

 o   Send out wedding invitations

o   Arrange for menu tastings and finalize menu selections

o   Arrange for wedding day transportation

One Month Before

 o   Confirm number of bouquets, centerpieces and boutonnieres

o   Review the final RSVP list and contact any guests that have not responded

o   Prepare shot lists for photographer and videographer

o   Send your list of songs to the DJ or band

 2 Weeks Before

 o   Provide caterer with guest count

o   Prepare seating chart

o   Apply for wedding license

o   Create wedding day schedule and share it with all vendors

2-3 Days Before

 o   If needed, have wedding dress pressed or steamed

o   Arrange for groom and groomsmen to attend fitting and pick up formal wear

o   Deliver place cards, table cards, menus and other items for table setting to caterer and/or reception venue manager

o   Reconfirm final details with vendors

o   Arrange for airport transportation for out-of-town guests

o   Contact transportation company for pick-up times and locations for wedding party

Day Before

 o   Meet ceremony participants for ceremony rehearsal

o   Bring ceremony accessories (i.e. isle runner) to ceremony site

o   Give marriage license to officiant

o   Attend rehearsal dinner and present gifts to attendants

 Happy Wedding Day!



Our First Blog

It seems like only yesterday that the swing in the photo above would have been more of a priority in our lives as opposed to the wedding ceremony set-up in the background of this photo.  To quote Alice Walker, “Time moves slowly but passes quickly”.  

Today however, you are on the verge of experiencing one of life’s biggest events.  Whether you are the bride, groom, mother, father, brother, sister, grandfather, grandmother or a dear friend you will be celebrating a very joyous moment and you do now care more about not only the background of your wedding but center stage.  We understand that new priority.  We have experienced, both personally and professionally, the effort it takes to make this very special moment just right.

We hope our future blog posts will provide you with useful information that will aid you in the numerous decisions you have to make along the planning process.  We understand budgets, we understand the effort in reaching decisions and through our experiences we know to expect the unexpected.  Hopefully our blog will be enlightening and helpful in planning the celebration of one of life’s most precious events.